Position Summary: 

The Office Assistant will provide essential support in administrative tasks to ensure the smooth functioning of the Maritime Human Resources Department. The Office Assistant will be reporting directly to the Department Manager and will undertake various responsibilities to facilitate efficient operations and contribute to the overall effectiveness of the department and the company.

Main duties and responsibilities:

1. Update shipmate data-base, and keeps the database updated with various crew documents in scanning into it for the countries without SHIPMATE access.

2. Keep and update sea personal files/folders.

3. Update crew certificate information from Master and/or manning office.

4. Arrange flight/tickets of crewmembers.

5. Verify & process the crew travel invoices through the BASS system.

6. Create Purchase Order for travel ticket.



7. Monitor/coordinate for the timely dispatch of crew mails and crew licenses/documents to the vessels.

8. Keep stocks inventory & replenishment of different stationery & office supplies of the department.

9. Liaise with vendor on name card printing and printing of Crew Department Forms.

10. Perform other administrative & support duties as maybe directed by the Management.

11. Crew Matrix update to ships for Q88 and OCIMF.

12. Request monthly report and save in E-Filing by 5th of every month;

i. Crew Health Check Records

ii. Sickness and Injury reports.

iii. STCW monitoring reports for vessels

13. Request “Post Medical Reports” from Manning Offices and send to the vessels- only for off signers from Chemical Tankers.

Qualifications:

• Bachelor’s degree or equivalent required 

• Fresh graduates with merit distinction are welcome to apply

• Good communication skills and proficient in MS Office Applications and other productivity tools

• Willing to work onsite at Macapagal Avenue, Pasay City

• CAN START ASAP

Please refer to job description.